Pricing

You do not need to know or choose anything up front; this is how it goes:

• Introduction: a half-hour conversation, free and without obligation. Together we look at what your office needs.
• Proposal: you receive a quote with one fixed monthly amount and the one-off setup. No surprises afterwards.
• Setup: we build your environment and move your email and files, usually within a week, tested before you switch.
• In use: your team logs in and simply keeps working. We manage, monitor and back up every night.

The AI assistant (from Smart) runs on a powerful computer dedicated to AI. You choose where:

• Ride along: your AI runs shielded on our own hardware in Europe, separated per client. Most affordable, and included in Smart.
• Cloud by the hour: your own private AI environment in a European data centre, billed only during office hours. About 195 euro per month.
• Your own AI device: a machine at your office, your data never leaves the building. From 2,250 euro one-off plus 95 euro per month for management.

Most offices start with ride-along; it is included and you notice nothing except that it works. Which fits, we decide together at the introduction. Heavy work such as image generation needs heavier AI hardware and is bespoke. The AI assistant helps with summarising, email and searching your documents, always with you in control.

Common cloud services charge per user, per month, forever. The bigger your team, the more you pay, without ever holding anything in your hands. We turn that around: you invest once in your own environment and pay us a fixed amount to manage it. Over several years that is often cheaper, and you keep your data and hardware. Prefer to see it side by side? View the honest cost comparison.

The one-off setup covers the configuration and the migration of your existing data to the new environment. Choose a one-year term and we charge half the setup; on a two-year term the setup is waived entirely. And you are never technically locked in: your data and keys stay yours, and you can take them with you at any time. If you stop earlier than agreed, we only charge back the waived part of the setup, in proportion to the remaining term.

We support you in three ways, clearly separated:

• Onboarding: we set everything up and guide you until it fully works. Fully included, with no hourly clock.
• Incidents: if something breaks, we fix it. For a critical incident we respond within four business hours, included in the monthly fee.
• Help and questions: a monthly allowance for explanations, small changes and advice. Start and Smart 1 hour per month, Complete 2 hours, Custom tailored. Beyond that € 100 per hour.

Is this not more expensive than what we have now? Put everything side by side (licences, AI subscriptions, management, backup) and separate purchasing commonly comes to € 105 to € 175 per employee per month; with us it is € 15 to € 40. The full calculation is in the honest cost comparison.

And what if Aurivian is gone tomorrow? Then your office keeps running: open software every experienced administrator knows, your data and keys with you, and an exit guarantee in the contract. This is how we arranged that. More questions, such as how the switch works? See the frequently asked questions.